Public Data Requests
Prior Lake City Hall (upper level)
4646 Dakota St. SE
MEETING AGENDAS AND MINUTES
> Document Center
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|City Copy Policy|
|$.25 per copy (no charge for under 10 copies if):|
|1. You reside Prior Lake,|
|2.Utilizes a standard paper size (81/2”x11”, legal or 11”x17”),|
|Information is routine and readily available. Additional charges for staff time may accrue for data not readily available.|
The Data Practices Act (MN. Stat. Section 13.03, subd. 2(b)) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, CD-ROMS, photographs, etc.
The Data Practices Act also provides that the City must keep all government data in a way that makes it easy for you, as a member of the public, to access. You have the right to look at (inspect) all public data that we keep free of charge. You also have the right to get copies of public data, but the Data Practices Act does allow the City to charge for copies. You may inspect the data before deciding to request copies. The City’s Copy Policy is provided in the table above, and the City’s Data Practices Policy is available upon request or in the Document Center. Click here to download to request the Data Request Form.
AGENDAS, MINUTES, POLICIES, ETC., REQUESTS
Meeting agendas and official minutes, policies and other documentation of the City of Prior Lake are published online as a convenience to citizens and the business community. Many of these documents are available in the Document Center and also on request.
|WRITTEN REQUESTS SHOULD INLCUDE:|
|A statement that you are making a request for data pursuant to the MN Government Data Practices Act; and|
|A clear description of the data you would like; and|
|Indicate the manner in which you would like to view the data (i.e. electronic, in person, paper copies).|
HOW TO MAKE A DATA REQUEST
In general, to look at data or request copies of data that the City keeps, your request must be in writing, and submitted by mail, in person or by email. If, however, the information requested is readily available in the City’s Document Center, staff may provide the information without a written request.
The City cannot require you to identify yourself or explain the reason for your data request; however, depending on how you want us to process your request, we may need some information about you. Please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to process your request.
Written requests should be directed to: Assistant City Manager Lori Olson, Prior Lake City Hall, 4646 Dakota Street SE, Prior Lake, MN 55372.
HOW THE CITY RESPONDS TO DATA REQUESTS
Upon receiving your written request, we will work to process it as quickly as possible. If we do not have the data requested, or the data is not public, we will notify you in writing (assuming you have supplied contact information) as soon as reasonably possible and state which specific law classifies the data as non-public. If you do not understand some of the data (technical terminology, abbreviations or acronyms), we will provide an explanation if you ask.
The Data Practices Act does not require us to answer questions that are not requests for data.
REQUESTS FOR SUMMARY DATA
Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The City will prepare summary data if requested in writing. You will be required to pay the staff costs for creating the summary data.